Volunteer registration
FEBRUARY 9, 2018
FOUNDATIONS CHURCH
LOVELAND, COLORADO
What is Night to Shine? An incredible prom night experience, centered on God’s love, for people with special needs, ages 14 and older.
What can YOU do?
- Sign up to help in one of 28 different committees
- Donate services/goods
- Pray for the event, the guests, the volunteers, and everyone involved
- Financial contribution/donation to help make the event possible
Who can volunteer?
- Anyone from 12 years old and up can help with this event. However, if the volunteer is 12-17 years old they need to have a parent or chaperone volunteering at the event with them.
- If a volunteer is under the age of 18 they will need a parent to sign a permission form and waiver before they can participate.
- All of the youth will have still have to attend one of the mandatory training sessions.
- Everyone over the age of 18 will need to go through a background check before the event.
- Everyone who is volunteering for the event will need to attend one mandatory training event.
Mandatory training information
Trainings for Volunteers will be on:
Saturday, January 21 at 1:30 pm
Thursday, January 26 at 6:30 pm
Saturday, January 28 at 9:00 am
You must go to one training event to be able to help with the event. This is mandatory. You only have to attend one training; the training will last roughly an hour and a half. All training sessions will be held at:
Redeemer Lutheran Church in Fort Collins, CO
7755 Greenstone Trail Fort Collins, CO 80525
Volunteer positions
Registration and Check-In Team: Greet volunteers, companions, and guests and give them their name badges, and direct them to their team leader and any other information they may need for the night of the event.
Event Set-Up Team / Decoration Team: Arrive at the designated time (possibly Thursday, February 9 afternoon/evening) to help decorate and execute event set-up of the facilities for this event.
Food Prep Team: Assist caterers with unloading food, additional food preparation, and set-up food and beverages in the main event space and in the Respite Room.
Red Carpet Team: Assist guests as they make their way down the red carpet, manage flow of traffic, and cheer them on to make them feel welcomed.
Paparazzi Team: Take photographs and treat participants like honored guests and celebrities.
Welcome Team: Welcome guests as they arrive, and help them find their way to the main event space, activities, and restrooms.
Companion Team: Accompany and assist assigned guest throughout the evening, providing companionship and any assistance they may need during the event. Sit with their guest during dinner and engage with them in conversation.
Floater Team: Constantly “float” around the main event space, kitchen, restrooms, and outdoors to assist anywhere an extra hand is needed.
Coat Check Team: Greet guests, take their coats, label them, and hang them. As guests leave, ask for their names, and retrieve their coats.
Hair/Makeup Team: Arrive at the designated time and assist set-up team with the salon area. Welcome each guest to a salon station for hair and makeup. Chat with them while you pamper them and make them feel important.
Shoe Shine Team: Arrive at the designated time and assist set-up team with the shoe shine area. Welcome each guest to a seat for a shoe shine. Chat with them while you pamper them and make them feel important.
Flower Team: Assist florist with unloading and properly laying out corsages and boutonnieres. Help guests select and pin on their flowers.
Food Service Team: Serve food to guests in main event space and Respite Room space. Be knowledgeable about the items and assist guests in finding what they would like (especially if they have dietary restrictions or allergies) and refill food warmers, drinks, and snacks.
Dance Floor Team: Monitor the dance floor and the perimeter to make sure there are no “wallflowers”. Invite them to dance and engage with them.
Bathroom Attendants Team: Help guests find the restroom, and offer assistance in the restroom if needed. *will be limited to 1 hour shifts*
Gift Takeaway Team: Set-up and manage gifts and help each guest select one to take home.
Tear Down Team: Take down decorations, tables, chairs, etc. and clean up the event space.
Karaoke Team: Assist with the karaoke equipment, encourage the guests to sing, and help guests enjoy themselves.
Respite Center Team: Assist in the Respite Room, being available for the caretakers for any questions they have or assistance they may need while they sit back and relax.
Coat Check Team: Greet guests, take their coats, label them, and hang them. As guests leave, ask for their names, and retrieve their coats.
Participant Gift Team: Set-up and manage gifts and help each guest select one to take home.
Dress and suit donations
If you have dresses or suits to donate please drop them off with Andi at Grace Community Church, located at 240 Barberry Pl, Loveland, CO 80537. Donations can be made on Monday to Friday from 9:00 am – 3:00 pm.
Please call Grace Community Church at (970) 593-0473 if you have any questions about dress or suit donations.
Sponsor a participant
Are you registering a group of volunteers?
If you are registering a group of volunteers, please do not use the individual registration form. Instead, please click the button below to go to group registration:
If you are volunteering as an individual, you can register using the form below:
Have a question or want more information?
Visit our FAQ page or contact us with your questions.